Board of Directors Meeting
October 14, 2006
LaQuinta Inn & Suites
Austin, Texas

Meeting called to order by President Jeff Foster at 9:00 AM.

Roll call:

Reading of minutes-September 14, 2006.  Motion made by Mark Faggard to accept minutes as posted, 2^nd by Brad Thompson.  Motion carried.

Executive Session

Public Forum:  none-no one from membership present at this meeting.

Report of Officers:

President Jeff Foster:  He took a lot of heat on the State Shoot issue.  We have an opportunity to fix the bid process at this meeting.

We had a good Range Owners meeting; it was organized and went smoothly, the meeting was finished in record time with close to 200 shoot dates picked. 

The Board needs to be out promoting TSCA, and it is important for our membership to know their leaders are strong and are committed to do the right thing.

Vice President-Phil Hechler:  no report

Secretary-Barbara Garney:  no report

Treasurer-Kathryn Sweeny: Range owner response to completing shoot names-only 9 out of 35 that have not sent shoot names.  Deadline is October 20.

Jeff: 

Range Owner meeting will be at 2007 State Shoot, not at Nationals.  He will notify Range Owners of meeting change.  Barbara will post tentative (unconfirmed) shoot dates on TSCA website within 2 weeks of range owners meeting.

Kathryn:

Balance sheet – 14 thousand dollars in the bank, next update will be at January 20, 2007 Board meeting. 

Reports of Committees:

Jack Burch-Environmental Impact Study

Study is in public comment section right now.  This study is the perfect model for best practices of environmental impact by shotgun ranges.  All ranges should use this study model.

NSCA is in the process of doing a best management plan for Nationals, and they are using a consultant to help with the plan.  Jack will publish the Hill Country Shotgun Sports “Best Management Plan” and The Environmental Assessment” on the TSCA website as soon as the public comment period is over.  Motion made by Mark Faggard and seconded by Jim Harris to so publish.  Motion carried.

Unfinished Business

Jeff:  presented a 3 page document outlining Board member voting guidelines to be included with State Shoot bid package.  The document will be sent to Board members for voting on 2008 State Shoot.  Jeff would like this procedure to be Standard Operating Procedure for future State Shoots.

Revisit trophies for State Shoot provided by TSCA:

Jeff:  TSCA spent $1,000-$1,500 for trophies for events that had no attendance and trophies were not used.  Mark suggested the Board take control of buying and administering trophies.

Jeff:  Limit trophies to 4 main events, Prelim, Main, Compak/5 Stand & FITASC for 2007 state shoot.

Jack Burch moved that the Board do 2 things:

1)  Take control of trophies that we are emitting to the State Shoot and

2) Those trophies are limited to how deep the Board wants to go on the 4 main events,

Main, Prelim, Compak/5 Stand and FITASC

That we appoint one or more persons that are not on the Executive Board to do that.  It will be that person’s responsibility after the Board approves trophies to make it happen. Second by Kathryn.  Jack amended the motion.

With respect to the trophies, we limit the $7,500 or whatever the funds happen to be, to the 4 categories mentioned above and rescind the rest of the motion.  2^nd by John Ryan.

Motion carried.

Charlie Wilson/Texas Parks & Wildlife:

Charlie made a junior shooter scholarship program proposal at Nationals Range Owners meeting.  After the meeting, range owners spoke to Mr. Wilson in support of his new program that will encourage and bring new kids into the shooting sports.

Numerous NSCA events throughout the year will be preliminary events for this program and will be held at participating ranges.  Participating ranges will sponsor 1-3 winners with entries at the State Shoot.  Mr. Wilson is asking TSCA to support his kids program by sponsoring 3 entries at the Texas State Shoot.  Program to be named Texas Junior Clays Program in Memory of Bob Brister.  Mr. Wilson believes that 100+ kids will be attracted to the shooting sports through this scholarship program. 

Mark moved that TSCA support Mr. Wilson’s proposal 100%, that this program has no involvement with The Scholastic Clay Target Program and that we consult with Sandy Brister for approval of program name.  2^nd by Jack Burch.  Motion carried.

State Shoot Contract:

Jeff has been pursuing the contract between TSCA and host club for a year and half.  NSCA has no contract, just an acknowledgement.  There is no precedence for this type of contract.  Jeff’s question is “how do we protect our membership with the dollars that are at stake at the State Shoot?”  Mark said he would approach a fellow law firm and get a bid to draw up the contract between the range owner that is awarded the State Shoot and TSCA.  He will take the bid form and attach it to the contract.  He will also check into liability insurance.  Motion made by Jack for mark to get a bid on the contract.  2^nd by Jim Harris.  Motion carried.

The motion gives Mark the authority to get a price bid for the contract. 

Texas Challenge Series revamp:

Jeff:  Challenge Series was successful overall.  The proposal for the revamp was done on behalf of Jeff and Steve Schultz with input from Phil Hechler.

Keep the “All Texas Team” that came out of the Challenge Series.  The revised program will select the best shooters in the State.  It will be totally independent of All American points.  This will be “our deal”.  Points to be gathered at the 5 biggest shoots held in the State that year – Examples of the shoots in 2007 are:

          1) Lear Jet Open

          2) Briley Browning

          3) World English

          4) Diamond Classic

          5) State Shoot

The shoot series will be posted on the TSCA website as soon as we know which ones they are and the dates. 

Benefits are:

The shoots are in place, target quality assured by name target setters for these events, best shooters in the state will be attending.  For the All Texas Team, we should be shooting against the best shooters within the state.  The current scoring format is fine.  Scores accumulated over all 5 shoots, nothing thrown out – 5 Open members and 1 member for each class.  Each class and concurrent should be represented.  The shooter must declare at first shoot if they will be shooting Open Class or Concurrent.  The Board is considering another program suggested by Phil Hechler that could be run at the same time.  This program would require the shooters to go to a lot more ranges and shoot more targets.

Mark moved that the Texas Challenge Series be changed to the format discussed earlier where points are gathered by attending 5 biggest shoots in the State for that year.  Examples are the Angle Port, Browning/Briley, World English, Diamond Classic and Texas State Championship or any other shoots that are at the discretion of the Board of Directors and that would qualify.  Second by Phil.  Motion carried. 

2^nd program as presented by Phil is not ready to be formalized.  It would be a program that is more grass roots.  Jeff and Phil will work together on a proposal for a later date.

New Business

2007 Budget – presented at September, 2006 meeting.

Jim Harris moved we hand off insurance coverage issues to Mark for review to see if it covers the requirements needed to protect the Board of Directors and the Executive Committee.  2^nd by Jack Burch.  Motion carried.

2006 3^rd Quarter TSCA/NSCA membership numbers.

1) Numbers will jump up significantly when youth program is in place

2) TSCA has grown more than 10 states have in their total membership.

Jeff suggested we post these numbers on the website.   Phil will update numbers at next Board meeting in January.

Requirements for Board of Directors in terms of annual target registration:

Jeff:  Board must be out and be visible to membership.  Must be out shooting.  Jeff asked the Board to do their best to shot a minimum of 300 registered targets per year at a club other than your own.

Range visitation for informed voting on State Shoot:

Phil:  We, the Board, need to get out and visit other ranges, shoot at them so we will have made physical visits to different ranges.

Possible bidders for 2008 State Shoot:

Jeff; Sent an e-mail to the Range Owners asking for likely bidders for the 2008 shoot.  After 1 day’s responses, One in100, Elm Fork and possibly Rio Brazos have said they will bid for 2008.  There could be one specific Board meeting scheduled to handle State Shoot business only, no other business.

Jim Harris stated the need for a written contract between TSCA and the bidding host club.  He sited fiscal responsibility, stability, club management, crisis management and attention to detail as areas to be addressed. 

Jeff asked the Board to make their best effort possible to visit bidding clubs so when we meet, those of us that have been to these clubs, will be prepared to give an update or a report.  He has not requested 2009 bidders, and he is expecting at least 5 clubs to bid on 2008.

Break State Championship into various sporting clays disciplines:

Jeff:  As a Board, we want to get more clubs interested in hosting State.  The Zone is considered a stepping stone to State, because it is never bigger than State.  He feels we should consider a State FITASC Championship, allowing the club to throw Compak, a sporting prelim.  It will not preclude the State Shoot host club form throwing a FITASC side event.  The State FITASC would be a multi day shoot, of 150 to 200 birds..  It will benefit the smaller clubs and allow us to support these clubs.

Pros for State FITASC are:

1) Gives smaller clubs the opportunity to host a championship shoot

2) Helps the smaller club’s spreading the wealth of the State Shoot

3) Gives the smaller clubs an opportunity to work out bugs before bidding on larger shoots

4) Caters to a sub-set of TSCA shooters.

Cons:

1) Only supports FITASC discipline

TSCA will want to publicize and promote to shooters the pro’s of a State FITASC.  We will try to be ready for a 2008 event.

Mark moved that the Board of Directors authorize a Texas State FITASC that is normally held at the State Shoot and become a separate event labeled the Texas State FITASC Championship to be held annually beginning in 2008 with bid forms and proposals to be addressed at a later date.  2^nd by Martha Holt.  Motion carried.

Director Tenure/Annual Membership meeting at State Shoot:

Phil:  Directors tenure is tied to the State Shoot.   New Board is always seated the Monday after the State Shoot end.

TSCA shirts:

Barbara:  Shirts with TSCA logo and name will make Board members more visible to membership.  Phil volunteered to get embroidery done if software is sent to him.  The shirt does not carry any requirements as to when and where to wear them.  Logo on one sleeve and “TSCA Board of Director” on the other sleeve.  Jack moved that shirts are optional, Phil to get embroidery done, rectangular logo on one sleeve.  2^nd by Martha Holt.  Motion carried.

Board member to act as Historian:

Barbara:  Hall of Fame used as an example.  When candidates are placed into consideration for Hall of Fame no research accompanies nominations.  Her suggestion is to have one Board member to act as Historian or liaison between the Board and Cindy Barton.  Jeff said a TSCA member contacted him and offered to act as TSCA webmaster.  TSCA has a webmaster in Cindy Barton.  It was discussed that we need web design and web master.   Jeff said he has pictures and bios on all Hall of Famers.

No vote occurred on Historian.  Jeff to supply info needed for Hall of Fame page for TSCA website.

TSCA website-adding “Questions/Suggestions” page

Phil:  suggested adding a “Questions/Suggestions” page to our website and designating one or two Board members to monitor and provide the official response.  Mark immediately moved that TSCA add a “Questions/Suggestions” page to the website.

Phil stated that Shooterspage is a multi-national bulletin board and it is the only avenue that TSCA members have for airing issues and/or bringing suggestions.  They post there because there is no other alternative.  Questioners must give their name and provide their NSCA number, therefore we respond to TSCA members only.  It would take some time to direct questions to our site, but it would be worth the effort.  Entire TSCA website to be redesigned, refreshed and updated.  Barbara to have control of this project.

Motion on floor to create “Suggestion” page.  2^nd by John Ryan.  Motion carried.

Jr/Sub Jr State Shoot:

Suggestion from membership:  Mark suggested that the Jr/Sub Jr State Shoot be run in conjunction with the State FITASC.  Jeff responded that we are not ready to make a decision on this for 2 reasons:

1) We do not know if Nationals will stay in October

2) We do not know if State will stay in September

Until we know these dates, we are not ready to render a decision.  Jack Burch moved that we have another discussion on a second State Shoot for Jr/Sub Jr’s at a future date as appropriate after Nationals 2007.  2^nd by Martha Holt.  Motion carried.

Document Executive Board job descriptions in detail:

Kathryn:  Per Jeff, this is something we must have.  Each Executive Board officer should write their own job description by January Board meeting.

At this time, Jack Burch requested a letter of support from TSCA to the US Fish & Wildlife.  Mark moved that the TSCA Board send a letter to US Fish & Wildlife in support of Hill Country Shotgun Sports and their effort in the Environmental Impact Study.  2^nd by Kathryn Sweeny.  Motion carried. 

Kathryn asked for definition of a “Big Blast” 

Per Jeff:  anything over 150 shooters.

Jeff:  This is an important document in relation to information needed for Mark to create the contract.  It deals with the physical things that need to be in place to host State.  Requirements documents must be finished before work on the contract can begin.

State Shoot bid process changes and upgrades:

Jeff:  Because State deals with a lot of dollars, the Board needed to bring structure to the process.  Board member, John Ryan, created an Excel spread sheet with 6 critria for judging the bid:

1)  Location

2) Main Event

3) Side Events

4) Pay outs

5) Trophies

6)  Facilities

These are all things shooters should be concerned about for their dollar.  We made a good start at the first pass, but there are a few issues that came up that we did not account for.  Examples that need to be resolved are:

1)  Add a line or section that will allow for the bidding club to add dollars back to class on main event

2)  A place for committed sponsorship, Cash donations, Merchandise and intangibles

3)  We strongly recommend EMS qualified personnel be available during shoot

4)  Insert a fixed number of shooters attending so comparisons will be apples to apples

5)  Possibly remove gross projected income of ranges

6)  No TSCA money or TSCA trophy money included in any bid

7)  Add concurrents on separate tab

8)  Shoot date to be added to “Instruction” page

9)  Add tab for small gauge, .410, 28 and 20

There will be 2 copies of the bid process sheet:  1 as a work copy for range owners and 2^nd as final bid copy to send to TSCA. 

This new process should be ready to send out in April, 2007.

John Ryan suggested that Range Owners or representatives of the Range Owners sit down with us, with the program shown on a large screen, and let us show them how this bid process works.  This can be done during the Browning/Briley March 30-April 1, 2007.  Jim Harris will designate a meeting place.  Jeff asked John Ryan to have changes in place by January 15 so that Jim Harris, Jack Burch, Scott Robertson and Phil Hechler can test drive the revised process. 

Jim Harris moved meeting be adjourned.  2^nd by J.T. Dolle.  Motion carried.  Meeting adjourned at 3:40 PM

TSCA Board of Directors Meeting
Sept. 14, 2006
NSCA Headquarters, San Antonio, Texas

Roll Call and seating of Board Members – President, Jeff Foster\

Call to order at 5:40 PM

1.     Reading of Minutes – Board of Directors Meeting, June 24, 2006

Motion made by Mark Faggard to accept minutes as posted on TSCA website.  Second by Brad Thompson.  Motion passed.

2.     Public Forum:  No public forum

3.     Reports of Officers

a.     President – Jeff Foster: Introduced Kathryn Sweeny as Treasurer, and thanked Kathryn for getting financials in order. Most recent financial statement passed out at this time.  Motion made by Mark Faggard to accept Treasurers report.  Motion carried.

b.     Vice–President – Phil Hechler  no report

c.      Secretary – Barbara Garney:  no report

d.     Treasurer – Kathryn Sweeny: No report

4.     Reports of Committees: none all tabled until October meeting

5.     Unfinished Business: none tabled until October meeting

6.     New Business:  Presentation by Charlie Wilson, Texas Parks and Wildlife for TSCA support for Jr and Sub Jr shoot program.

                                                             i.      Scott Robertson suggested Charlie start with the range owners and ask for each range to sponsor 1-3 Junior to State Event.  No vote taken, pending more information and response at Range Owners meeting.

                                                           ii.      Mark Faggard to work with Charlie for proposal to Board for Oct. 14 meeting.

    7.  Meeting adjourned. 6:55 PM

ANNUAL STATE MEETING MINUTES
JUNE 24, 2006
SAN ANGELO, TEXAS

 
The Annual State Meeting was held Saturday evening, June 24, 2006 after the main event and prelim shoot-offs concluded.  P & L statements were passed out to all members present.

Meeting was called to order by Vance Barnes, President.

Vance called for a motion to accept minutes as posted on TSCA website. Motion was made and seconded to accept the minutes as posted.  Motion carried.

Vance Barnes asked for a motion and a second to accept the financial report that was distributed to the membership.  Motion made and seconded.  Financial report was accepted.

Vance announced the 2006/2008 Board of Director Election results along with Phil Hechler elected by the Board to fill the unexpired term of Vice President.  TSCA e-vote process is successful.  There were 165 e-votes and 167 mail in ballots.  2 times a many ballots cast as in years past.

The 2006 TSCA Hall of Fame Bob Brister Award winners, Gary Greenway and Bruce Nimo were announced by Jeff Foster.

Jeff Foster announced the 2005 All Texas Team Award winners.

Vance Barnes reported on the State Shoot bid, and announced that American Shooting Centers, Houston will host the 2007 Texas State Championships.

Motion was made and seconded to adjourn the Annual State Meeting.  Meeting adjourned at 7:00 PM.

TSCA Board of Directors Meeting Minutes
June 22, 2006
Holiday Inn Express, San Angelo, Texas

 
Meeting called to order at 6:07 PM by President Vance Barnes.

President-Vance Barnes Roll Call and seating of Board Members

Reading of the minutes from the March 30, 2006 board meeting was e-mailed to all Board members and posted on the TSCA website.  Motion made by John Ryan to accept minutes as posted.  Motion passed.

Public Forum – None

Report of Officers:

a. President-Vance Barnes – no report

b. Vice President-Jeff Foster – no report

c. Secretary-Barbara Garney - electronic vote on June 1, 2006.  Jeff Foster called for a vote to extend Capitol City Trap and Skeet extended terms for late invoices.

From Jeff Foster to the TSCA Board of Directors

I would like to request that the TSCA Board give CCTS until August to pay the delinquent accounts receivable.  I would like to request from the board the ability to let them pay half in July and the other half in August.

I am asking this in the interest in helping and supporting one of the older gun clubs. We cannot afford to lose any more good clubs. Please let me know if you are willing to stretch this payout until August. I know it would be appreciated by Capitol City

I move that we allow CCTS to pay half of their invoice in July and the other half in August with the option to extend one more month if they need to. 

Submitted by John Ryan, 6-2-06.  Second by Barbara 6-2-06                          

d. Treasurer-Connie McElroy Passed out copies of P/L statement.  Bank balance $26,189.72 on balance sheet as of June 19, 2006 with TSCA payouts and trophies yet to pay.  She will have copies of the P/L for membership at Annual Meeting Saturday night.

Per Jeff, Kathryn Sweeny will present a budget to the board within 60-90 days of taking office.  The budget will be based on the previous 3 years expenditures and income.  Motion made by Jack Burch to accept P/L statement as presented by Connie.  Motion carried.

Committee Reports

a. Jack Burch – waiting on TCEQ to issue report regarding shotgun shells.  As soon as the last report is available, Jack will be ready to post information on the TSCA website.  Format will be:  “Environmental Impact Study done at Hill County in Kerrville.  Call Jack Burch for details.”  Jack should be ready with information by September Board meeting. 

Unfinished Business

a.)  table By-Law change discussion to later in Board meeting.

b.) Club of the Year/High Volume Club from 1-10.

Jeff moved to present the top 10 clubs with a plaque and certificate at the Sept. ’06 Range Owners meeting.  To be based on 2005 targets.

Motion passed. 

 Jeff moved to present the “Club of the Year” with a plaque and certificate at the Range Owners meeting in Sept. ’06.  Electronic ballot to run for 60 days.  Motion passed.

c.) Open invoice report – Jeff moved to refund overpayments and to write off Big Woods as too old, extended terms to Capitol City, motion previously passed, and write off Claythorne.  Also Jeff moved to balance out all positive balances and send check to any club still active.  Zero any club that is inactive and leave outstanding balance of active clubs.  Motion passed.

d.) Contract between TSCA and State Shoot host club.  Mark Faggard or an associate of Mark’s that is a contract specialist will write the contract for us.  Mark needs to know exactly what we want.  Vance suggested we pattern our contract from the same one NSCA uses for the US Open.  Jeff to contact Michael Hampton for copy of contract.  Jeff moved to establish a State Shoot Contract Committee to begin immediately.  Committee members are Phil Hechler and John Ryan.

Motion passed.

e.)  State Shoot bid form review moved to later in meeting.

New Business

            a.) Barbara moved to have Phil Hechler fill unexpired term of Vice President, which would be from now until next Board of Director  elections in 2007.  Motion passed.

            b.) 2006/2008 Board of Director Election results:

            President - Jeff Foster, Georgetown

            Treasurer – Kathryn Sweeny, Richmond

            Board of Directors at Large

            Jack Burch – Kerrville

            Scott Robertson – Dallas

            Brad Thompson – Hutto

            Mark Faggard – Beaumont

            Ballots received were 167 mail in and 165 e-votes.  Twice as many as        last election.

            c.) Board meeting dates for 2006/2007 will be:

            September 14, 2006 at Nationals

            October 14, 2006 time and place to be announced

            January 20, 2007 time and place to be announced

            Briley/Browning, end of March-first of April, 2007

            State Shoot 2007

            Jeff moved to accept Board meeting dates for the next working year.

            Motion passed.

            d.) Texas Challenge Series.  Phil passed out attendance numbers for shoots 1 through 5.  Per Jeff – 2006 needs to be the last year of the Texas Challenge Series as it stands.  We do not need to get rid of the All Texas Team.  Jeff opened discussion based on a conversation he Had with Steve Schultz.  TSCA could keep the existing point system. 

            Instead of going off the Tex Challenge Series shoots, we use the 5 Largest shoots in the state, plus the State Shoot, such as the Angle Port, Browning/Briley and State.  We will apply points the same way

            We do now.  The best 3 shoots, plus State will give us the “All Texas Team” even better than the way it’s done now.   Scott feels the smaller shoots need the draw, not the larger ones.  He does not feel Qualifying shoots should be limited to the large ones.  Per Phil, the  Perception is Tex Challenge Series equals hard targets and Master Class participation, not participation by the lower classes.  Per Scott –

            Theory is good-we need to promote more participation at the local level.  The only thing TSCA can do is what we do as an association to help the clubs on a local level to get an extra 10-15 shooters to that event that day, and can we do it with one of our programs.  Jeff moved that of August, 2006 the Texas Challenge Series will cease and Desist as we know it today.  Motion passed.

            Jeff moved that we revamp the All Texas Team in some format, not necessarily through The Texas Challenge Series.  Team name, All Texas Team, should remain.  We want to get this done by the Range Owners meeting in September and Jeff called for a committee to complete the project.  Committee members are Jeff Foster, Scott Robertson and Barbara Garney.  Motion passed.

            e.)  NSCA Clayfest will be in either March or April, 2007, benefiting Ronald McDonald House.

            f.) Jack Burch – State Shoot bid to be submitted 2 years in advance -  Hotel accommodations being booked 2 years in advance for some events.  Smaller venues are becoming more attractive to everybody. Having enough rooms for smaller venues for a State Shoot is Becoming more difficult.  Looking at same format as US Open.  This Will entail a By-Law change.    The first bid taking will have 2 sets of bids, after that, we will be one bid per year 2 years in advance. Advantage, if the host club gets into trouble, we have more time to Respond.  Per Vance, 2 years lead time gives clubs and shooters more Scheduling time.  Jack moved to change the By-Laws to read where it Says “1 year” change to “2 years” so bids are4 2 years out instead of

            This is under Article XI, section a.

            Motion passed.

            g.) Code for LaQuinta is TXSCA

            h.) By-Law change to add 9^th Board of Director.  Must mail ballots.

            Membership can then either mail or vote on-line.  The 2 upcoming

            By-Law changes are:

            #1 To Add a 9^th. Board of Director at Large so the Board will have an

            Odd number voting on issues.

            #2 To accept bids for the Texas State Shoot 2 years in advance.

            Jeff moved to table both By-Law changes and reintroduce at January,

            2007 Board meeting.  Motion passed.

            i.) State Shoot/2007bid presentations

            The board had electronic copies of the bids for the past 3 weeks So that each bid could be studied. Each bidder was given 5 minutes to “Present” on behalf of their club.

            Jim Harris-American Shooting Centers

            Scott Robertson-Elm Fork

            Connie McElroy-Rio Brazos

            Vote was taken, State Shoot/2007 awarded to American Shooting Centers.

            j.) executive session

            k.)  Motion by Phil Hechler to adjourn.  Meeting adjourned at 8:55 PM.

TSCA Board of Directors Meeting Minutes
March 30, 2006
American Shooting Centers-Houston, Texas

Meeting called to order at 6:20 PM by President Vance Barnes.

President-Vance Barnes Roll Call and seating of Board Members

Reading of the minutes from the January 14, 2006 board meeting was e-mailed to all Board members and posted on the TSCA website.  Motion made by J.T. Dolle and seconded by John Ryan to accept minutes as posted.

Public Forum – None

Report of Officers:

a. President-Vance Barnes – spoke with National delegates from Texas, asking them to attend the TSCA Board meetings.  Gary Greenway only National delegate present.

b. Vice President-Jeff Foster – absent – no report

c. Secretary-Barbara Garney - electronic vote on January 23 to award vests to winners of Texas Challenge Series.   Tim Holt will help us get the vests at wholesale cost.

Motion by Phil Hechler, second by Scott Roberson to award vests.  Motion passed.

Bookkeeper – Jeff called for a vote on TSCA hiring a bookkeeping service on January 23, 2006.  Barbara Garney seconded the motion.  Candidates are Bottom-line Bookkeeping Service in Bryan/College Station and B.C. Heines of Conroe, TX.  Vote was to accept bid from B.C. Heines.

d. Treasurer-Connie McElroy (B.C. Heines to join meeting in progress.  Connie has turned TSCA QuickBooks program over to B.C.  B.C. has entered all checks received to date.  B.C. has updated financials to hand to Board for review.  P & L reports and financials passed out.  $3,700.00 in unpaid TSCA calendar ads as outstanding accounts receivables.  The Board reviewed receivables and expenses.  Scott Robertson moved TSCA Treasurer send all that are past due on calendar ads a new invoice with 30 days to pay.  John Ryan second.  Motion passed.   Barbara Garney moved Board accept reports as submitted by B.C.  Jim Harris second.  Motion passed.

Committee Reports

a. State Shoot bid process-Jim Harris and John Ryan.  New bid form example shown on large screen so Board could follow and make recommendations.  John Ryan to include instructions to Range Owners with bid form and will e-mail to Barbara for distribution to ranges for bid purposes. Bid will only be accepted by electronic format.

b. TSCA marketing plan-Phil Hechler, Jack Burch and Martha Holt.

Phil-plan to create an Associate Membership program will mean TSCA will have to take on all functions associated with membership-which we do not presently have to do – NSCA does all of this for us @ N/C.

Scott Robertson – we do more now for membership that any other state association in the country.  We add money back into State Shoot, prizes to State Shoot and we give back more than 70% of what we take in.  We need to make a bigger deal of what do now.  Martha Holt and Vance brought up the fact that we do not market the TexChallenge Series well now and the entire program needs to be revamped. 

Scott- TSCA needs to market payout contributions better, so we can show the shooters where their fee money goes.

Phil Hechler moved to table the marketing plan discussion to a later date.  Second Martha Holt. Motion Passed.

c. By-law change or amendment to By-Laws.  TSCA to add a 9^th Board of Director position so that the Executive Board and Board of Directors will always be an odd number.  Discussion followed.  Scott moved that an amendment to the By-Laws to put to the membership that a 9^th. Board member to be added so that there will always be an odd number on the Board.  Jim Harris second.  Motion passed.

By-law change to be voted on by membership at 2006 State Shoot discussed, Vance to contact Steve Schultz for input on procedure.  Board referred to Constitution and By-laws for proper voting procedure.  Further discussion on by law change tabled at this time.

d. Bookkeeper position discussed earlier in meeting.

e. Contract between TSCA and State Shoot host club - Jeff absent - no report.  Jeff to contact Mark Faggard and ask Mark to draw up contract.

f. Range owner’s awareness website – Jack Burch absent - no report

g. 2006 Board of Director elections – information sent to Steve Schultz for printing and mail out.

h. On line ballots – the online ballot has places for all information that is on the mail in ballot, just does no show a signature.  The e-mail ballot will have time and date stamp.  Vance has a few questions for Cindy Barton, the TSCA webmaster.

i. 2006 Hall of Fame inductee awards are Gary Greenway and Bruce Nimo.  Scott R. to provide bio’s for inductees for website information.

Vance stated that TSCA is working with NSCA to have a place in the NSCA Hall of Fame for pictures of the Texas TSCA Hall of Famers.

j. Club of the Year award to be a “write in” vote on Board of Directors ballot if ballots have not been printed yet. Club of the Year will get a plaque.  High Volume Club, from 1 -10 will get a certificate.

k. Dispense with 200 mile rule for league play – No changes needed, targets submitted as ‘targets only”.

l. Executive session – none

m. Jim Harris moved meeting to adjourn.  John Ryan second.

Meeting adjourned at 7:29 PM
 

TSCA Board of Directors Meeting
January 14, 2006
LaQuinta Inn and Suites-Austin Airport, Austin, TX

President-Vance Barnes  Call to order at 1:10 PM

President-Vance Barnes  Roll Call and seating of Board Members

1. Reading of Minutes – Board of Directors Meeting, October 8, 2005  Motion made by Jack Burch not to review minutes of October 8, 2005.  Motion passed.
2. Public Forum:  Kirk Cleere and Brant Horner from San Angelo Claybird Association gave an update for the 2006 State Shoot.  Pre-registration form is ready.  Waiting on NSCA for updated member list.  Form will be on SACA website in approximately 2-3 weeks.  Dust:  Thanks to 2 major donors, the main parking area will be paved.  All major cart paths will be emulsified.  The auxiliary lot will not be paved.  2 remote parking lots have been added.  Will have cart trailer parking.  300 rooms have been reserved.  Host hotel is Comfort Inn at this time.  There are 2 new hotels out by SACA, one being a Holiday Inn Express.  There will be 75 rooms at the LaQuinta.  Course setters; Chris Smith, setting the main event:  Dave Rippetoe, small gauge; Mo Parsons, FITASC and Compak; The Lewellen’s, Prelim and Jason Meinke setting games.   Each course setter will set a monthly shoot at SACA.   Illinois will trap & referee even though Jr Nationals has been scheduled on top of the Texas State Shoot.  Lois Lessing will handle registration and scoring.  Mo Parsons will score FITASC and Compak.  SACA is working with American Eagle for sponsorship/special rates for the State Shoot.  Timing:  Shoot starts Thursday through Sunday.  Sunset Grill has daily concessions.  Water at each station, drink carts on course, local organizations to help with concessions such as local schools, drill team, etc.  Saturday night; Fish fry prepared by Permian Basin Oilman’s Association, which supports Make a Wish Foundation.  Practice Fields:  Open at 7:00 Am – will be 3  = 5-Stands.   Cost is 20 birds/$7.00.  SACA has enough traps to set up 4-5 courses.  Trophies will be Buckles for the Main Event.  Games will be: Snooker, Long Bird and a 30 bird-2 man flush.  Hanna Price, a student at Illinois, is completing her internship and will be moving back to San Angelo.  Hanna will be at SACA during the summer and working the State Shoot.  Tom Cunningham, a voting board member, is club manager.  SACA has purchased another 90 acres, and the main event will be on new ground.  There will be shuttles from parking areas to courses.  Course setters will be course managers.  Club house has been spruced up.  There will be an air conditioned portable restroom.  Registration is to be separate from the clubhouse.  SACA expects and is planning for 450 shooters.
3. Reports of Officers:

                        a  President Vance Barnes – no report

                        b  Vice President Jeff Foster – no report

                        c  Secretary Barbara Garney – no report

                        d  Treasurer Connie McElroy – no report

4. Reports of Committee’s: 

 State Shoot Bid Process Committee:  Jim Harris, Chair

Committee member-John Ryan reported.  Passed out temporary new bid process form.  At this time, the temporary bid sheet does not take into account the new point system, and the point system needs to be a part of the bid process.  State Shoot bid will be divided into 5 categories of criteria, with points given on a 1 to 5 scale. 

Location 1-3 points

Side Events 1-5 points

Awards/Prize Money 1-5 points

Facilities & Amenities 1-5 points

Main Event Prizes 1-5 points. 

Points will be added and shoot awarded to club with most points.  A club cannot submit a bid 2 years in a row.  Also, Zone and State cannot be held by the same club in the same year.  Vance and Jeff both stated the new bid process form must be ready by April 1.  It will be posted on the TSCA website for Range Owners to download, complete and submit to TSCA Secretary.   Jeff also stated that TSCA MUST have a contract between the association and State Shoot host club.  Jeff will contact Mark Faggard in Beaumont and ask Mark to draw the contract.  Jeff made a motion that there will be a contract between TSCA and the winning state shoot bidder that requires the host club to have a bond, or a letter of credit or an insurance policy in the amount of $200,000.00.  Phil Hechler seconded the motion. Motion passed.

5. Unfinished business:

a  Vance reported on NSCA/TSCA governance general criteria.  The Executive Council of NSCA is anti-Texas.  The East Coasters are changing things at NSCA.  The Texas shooter should contact their National delegate and tell them they should vote for someone else.  Vance stated that TSCA should invite the NSCA National delegates from Texas to our next Board meeting.   Jack Burch moved that TSCA invite the National delegates from Texas to our next board meeting to listen to the concern our shooters have and also to be able to voice our opinions.  J.T. Dolle seconded.  Motion passed.

b  2006 Calendar update:  Jeff reported the calendar is complete and mailed by pack mule.  Our cost was $7,700.00 and it generated $11,000.00 for a profit of $3,300.00.  We had more buyers than we had space.  We anticipate a price increase for the 2007 calendar ad.

c  Bookkeeper:  Per Jeff, at this date we only have 1 bid for bookkeeper.  What we should get from a bookkeeper is a profit and loss statement and tax preparation.  The Treasurer should oversee books and prepare a budget.  Jack Burch moved the Board go into Executive Session.  Second by J.T.  Motion passed

d  Executive Session

e  Out of Executive Session

f  Hall of Fame Nominees:  The Vice President is responsible for bringing nominees before the Board for consideration into the Texas Hall of Fame.  Scott Robertson, also on committee, submitted via e-mail the 2006 Hall of Fame candidates:

  Bruce Nimmo = 1992 Texas State Champion

                          Multi time All American

                          A very talented shooter

Gary Greenway  = 2 time Texas State Champion

                              Multi time All American

                              Charter member of TSCA

                              1^st President of TSCA

                              Chief Instructor at NSCA

                               Level III Instructor

Chuck Ballard  2 time All American

                             Zone 6 Class Champion

                             Zone 6 5 Stand Champion

                             30+ HOA wins in Texas

By secret ballot, 2006 Hall of Fame inductee’s will be Bruce Nimmo and Gary Greenway.  Scott will be responsible for biography and awards at State Shoot.

6         New Business

a  2006-2007 Board of Director Elections

Vance Barnes is not running for a second term as TSCA President.

At this time, these are the candidates for the 2006-2007 term

President – Jeff Foster – Austin, TX

Treasurer-Gary Davidson- Kerrville, TX

Board of Directors:

The vacated position of Vice President will be filled by Phil Hechler.  Vote to be taken at next Board meeting, March 31 at American Shooting Centers.

b  By-law change to allow the immediate Past President to vote in a tie breaker situation:  By-law changes to be ready for voting at State.  Jack Burch moved that TSCA present a by law change to the membership at State that the immediate past president be allowed to vote in tie breaker situations. Phil Hechler seconded the motion.  Motion passed.

c. TSCA Marketing Plan

     Phil Hechler – TSCA grew 6% in 2005, while NSCA grew only 4%.  15 states lost membership. We are not marketing to the casual shooter.  TSCA should find a way for a person to be a member of TSCA while NOT being a member of NSCA. 

For a nominal amount, an individual or family could belong to TSCA. We want to attract the people that like to shoot shotguns for fun and that have no interest in being competitive.  The focus will be to also attract juniors and women. Phil will Chair the marketing committee, with Martha Holt and Jack Burch as committee members.

d.  TCEQ Actions update by Jack Burch

      Hill Country has come under attack from “concerned citizens” that live 1.15 miles across the Interstate.  These citizens have decided that the range poses an imminent risk of bodily injury to all kinds of people.  Reality is that it is the noise.  The citizens did research and found they could not take action on a range for noise. 

Texas Commission on Environmental Quality has gone after Texas Parks and Wildlife because HCSSC has a grant pending with TP&W.  HCSSC has been attacked on 3 fronts.  The citizens went to a local water quality board and to anybody and everybody that would listen.  Each and every one of the regulatory agencies, including EPA, has come to see HCSSC.  Jack is pleased to announce each agency said that HCSSC is doing everything possible that a range can do. 

Jack would like to prevent any other Texas range from going through what HCSSC did.  Per Jack, it is not hard to be in compliance with regulations.  HCSSC is viewed at pro-active by the regulatory agencies.

A book is put out by USEPA, “Bet Management Practices for Outdoor Shooting Ranges”.  This is a highly technical document made easy to read and for any range owner to go through and make a check list.  It will create a best management plan that will bring a range into compliance.  The EPA does not govern shooting ranges, the TCEQ does.

TSCA will create an Environmental Best Management Practices for Range Owners Page for the website.  Jack would like to introduce a Range Protection Bill at the next session of the State Legislature.  He would like for TSCA to sponsor the legislation.  He will work toward bringing the legislation to the next board meeting for Board review.

e  Awards Program

    Scott proposed, via e-mail, an awards program for public ranges.

      1.  Texas Highest Volume Club for 2005-recognized by certificates

     2. State Shoot Host recognized by a certificate and plaque to be given at the State Shoot.

      3.  Club of the Year voted by membership

Jeff moved that TSCA recognize the 2005 Texas Top Five clubs with a certificate, given at the Range Owners meeting at Nationals.  State Shoot Host award/plaque to be given at State 2006.  Club of the Year Award, membership to vote via ballot on TSCA website.  Second by John Ryan, motion passed.

Vance and Jeff asked all Board members to please respond to all e-mails in a timely manner.

Jeff requested all Action Items to be listed in the minutes and on the website. 

 ACTION ITEMS January 14, 2006 Board of Directors Meeting

 Motion made by Brad to adjourn.  Seconded by J.T. 

 Meeting adjourned at 4:30 PM.

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