TSCA Board Meeting Minutes
November 16, 2002
Drury Inn, Austin, Texas
CLICK ON LINKS BELOW TO VIEW THESE PDF FILES
Balance Sheet for Nov 2002 meeting
Profit & Loss, with expenses as a % of target
fees
Full general ledger - all the detail behind the
other two for Nov 2002
1. Roll Call: Present were Steve Schultz, Vance Barnes, Corky Porter, John
Ryan, Gaylen Capps, Gwen Watkins, Jim Harris. Late: Brad Thompson, JM
Cornell. Present by Proxy were none. Absent: Jeff Jackson, Martha Holt.
2. Minutes: Gaylen motioned to accept the minutes of June 6, 2002. Vance
seconded. Motion carried.
3. Public forum: None offered.
4. Old Business:
a. Fall TSCA Shoot
Prizes: Vance presented the financial outlays for the trophies & prizes.
Trophies $ 1003 for HOA, RU, M-E 1-5, Concurrent 1-2. Door Prizes: $890
+ Gun. John motioned to accept these expenditures. Gwen seconded. Motion
carried.
b. TSCA Director Liability Insurance: Gwen's findings matched previous
bids, $1000 per year. Corky motioned to purchase this insurance. John
seconded. Motion carried.
c. TSCA Calendar of Events: Board discussed producing a calendar that
showed all TSCA shoots with Ads generating the revenue to pay for
printing and mailing. Steve presented the costs: for a quantity of 2500,
costs would be $6000-7,000 plus postage (over $1.00 each). Discussion of
providing the calendar in HTML format. Corky motioned to table the
discussion. Brad seconded, motion carried
5. Officer Reports (out of
order)
a. President's Business:
None
b. Vice-President's Business: None
c. Secretary/Treasurer's Business:
i. Outstanding Accounts
Receivables: Corky shared two instances of late fees incurred: Prairie
Creek who notified NSCA but not TSCA and Cullen Ranch, their first
shoot (ever) report late. Steve had talked with Prairie Creek about
the circumstances and recommended that the board waive the fee. Gaylen
motioned to waive the fee for both clubs. Gwen seconded. Motion
carried.
ii. P&L Statement for calendar year 2002 as well as the June 2002 to
November 2002 (time frame of new board) was presented to the Board.
Gaylen voted to accept the financials. Jim seconded. Motion carried.
iii. Vance motioned to accept and pay the Drury Inn hotel bill. Jim
seconded. Motion carried.
iv. Corky asked the board who would fill the job of Secretary, since
the membership voted for the By-Law Amendment to split the job. Vance
motioned to accept John Ryan as the new Secretary. Gaylen seconded.
Motion carried.
v. Gaylen motioned to change Corky's title to Treasurer. Jim seconded.
Motion carried.
vi. Treasurer Phone Line: some range owners have complained of a lack
of timeliness on Corky's part to respond to date changes. She no
longer works full-time at Prairie Moon, but the employees forward the
messages. Someone suggested giving out Corky's home number, but she
vetoed that based on past experiences where people have called her
home at inappropriate times. Corky proposed to install a TSCA phone
line at her house to answer and/or a dedicated answering machine.
Steve pointed out that most of the responses are within 48-72 hours
which is entirely reasonable for a volunteer job, the range owners
have the option of calling Steve or Vance or the directors, and third,
that the TSCA really can't afford it. Vance motioned to discard the
dedicated phone line idea. Gwen seconded. Motion carried.
6. New Business: the board
began the issue of tackling a budget for this year.
a. TSCA Sponsored shoot
at NSC: (History: The entry fee is $40 with the TSCA subsidizing NSC
with an additional $5 per TSCA shooter. This is an opportunity for
members to shoot at NSC at a low cost. Last year, the board voted to
discontinue the trophies and door prizes and put the money towards
member clubs.) Corky motioned to increase the entry fee to $45 to
shooters and drop the TSCA subsidy and also to waive the TSCA fee for
this one shoot, NSCA fees would still apply. Jim seconded. Motion
carried.
b. Other TSCA Shoots: John motioned to reduce the TSCA shoots from two
per year to one per year other than the NSC shoot. Mike (JM) seconded.
Motion carried.
c. Corky motioned to eliminate the printing/mailing of flyers to all
TSCA members as a requirement of the host club and pay for the printing
of posters mailed to TSCA clubs and take out a banner ad on
shooterspagetx.com. Brad seconded. Motion carried.
d. Gaylen motioned to change the Trophy depth to HOA, RU, M-E 1-3,
Concurrent 1-2. Jim seconded. Motion carried.
e. Corky motioned to change the trophy depth for the upcoming Point N
Rise shoot from 3 deep to 2 deep in concurrent categories. Vance
seconded. Motion carried.
f. Texas Challenge Series:
i. Information: Six
clubs have offered / been chosen to participate in the inaugural
series. Clubs have committed to having "World Class Targets", more
British style, at a reduced rate to help prepare the competitive
shooters for the big events. Clubs are Capital City, Prairie Moon
Ranch, American Shooting Centers, Westside Sporting Grounds, Dallas
Gun Club and San Angelo Claybird Association. Shooters would
accumulate points based on ranking in class, from 1st - 10th place.
Overall winners have the greatest number of points. The lowest "point"
score would be dropped; a minimum of 3 tournaments must be attended.
Added incentive to attend the shoots at all the clubs.
ii. Jim offered to donate a Big Trophy to rotate among the winners.
iii. Jim motioned for the TSCA to sponsor the TCS, at an approximate
cost of $1000 for medallions for the clubs to award for HOA, M-E 1st,
Concurrent 1st. Corky seconded. Motion carried.
iv. Steve has lined up a sponsor for special jackets for the overall
winners.
v. Vance motioned to require 4 shoot participation, with the lowest
two scores thrown out. Gaylen seconded. Motion carried.
g. Texas State Shoot: a
budget and depth of trophies needed to be agreed upon. Corky provided
some preliminary numbers to give the board an idea of the potential
costs involved. After much discussion, Corky motioned the following
depth:
i. Main 5-Stand: HOA,
RU, M-E 1-3 Conc 1-2
ii. FITASC: HOA, RU, M-E 1st, Conc 1st
iii. Prelim SC HOA, RU, M-E 1-3, Conc 1-2
iv. Prelim 5-Stand HOA, RU, M-E 1st Conc 1st
v. Small Gauge HOA, M-E 1st per gauge
vi. Maximum budget of $6,000
Vance seconded. Steve abstained. Motion carried.
7. TSCA By-Laws:
Corky provided a copy of the Original By-Laws submitted to the State of
Texas with its application for incorporation as well as the current
By-Laws, including the recent by-law change. The board reviewed the
comparison:
Article II-D was never in the original by-laws and no minutes reflecting
such action. Vance motioned to not include this article in the revisions
to the membership. Gaylen second, motioned passed.
Article IV Vance motioned to add the following "The total membership of
the board optimally should be four range owners and four shooters." Mike
seconded, motion passed.
Article VI Vance motioned to change the wording of the first paragraph to
conform to the new the new NSCA delegate forum. "The Board of Directors
shall consist of the President, Vice-President, Secretary-Treasurer, eight
State-at-Large Directors, (The total board membership consisting
optimally of four representatives from club owners in good standing,
four representatives from the shooting body) and two non-voting ex-officio
members consisting of the immediate past president of the TSCA and
the current a representative from the Texas NSCA
delegates." Mike seconded, motion passed.
The sixth paragraph of Article VI was never voted on by the membership.
Gaylen motioned that this paragraph should be reverted to its original
form. "The Board of Directors shall consist of the President,
Vice-President, Secretary-Treasurer, eight State-at-Large Directors, (The
total board membership consisting optimally of four representatives
from club owners in good standing, four representatives from the shooting
body) and two non-voting ex-officio members consisting of the immediate
past president of the TSCA and the current a
representative from the Texas NSCA delegates."
Article VII b Mike motioned the wording in this paragraph was not voted by
the membership and should be struck. Gwen second. Motion passed.
It is the responsibility of any member club to identify to the
participants, in advance of registration, whether or not the shoot will be
registered with the NSCA and each shooter's score reported.
Article VII b Gaylen motioned that the word "may" should before the
membership instead of the word "shall" so that the TSCA By-Laws conform to
NSCA rules. Jim seconded, motion passed. "Any club failing to ascertain
that any resident participating in a registered shoot is a current TSCA
member may shall be responsible for the shooter's annual
dues, if any, and may be billed by the TSCA."
Article VII b Jim motioned to strike this paragraph because it was not in
the original By-Laws. John seconded, motion passed. The member
club's obligation described herein does not apply to participants in
"Hunters" or "Novice" class that are not members of NSCA.
Each member club hosting a registered shoot shall comply with the
Rules & Regulations of the NSCA. Member clubs not abiding by the NSCA
Rules and Regulations, shall be subject to Penalties/Suspensions under
NSCA guidelines, as well as the guidelines set forth in Section XXI
herein.
Article VII b Vance motioned to strike entire two paragraphs, same reason
as above. Jim seconded, motion passed. Beyond the fifteen (15) day
grace period set forth above, the President of the TSCA shall have the
authority to impose a restriction of a club's standing in the TSCA and
shall immediately report the member club's non-compliance in writing to
the NSCA. The member club may be prohibited from conducting further
registered shoots until said club makes proper payment to the TSCA for all
membership fees collected, together with such appropriate fine, if any.
In the event any member club remains in non-compliance for a
period of 180 days or has its membership privileges suspended for
non-compliance with the payment or reporting requirements of the NSCA or
TSCA three times within any five year period, the President of the TSCA
shall call for the permanent suspension of the member club's privileges
and registration with the TSCA to be voted upon and approved by a 2/3rds
majority of a quorum of the Board of Directors of the TSCA. Any member
club, or principal of a member club, shall not be allowed to hold any
registered TSCA events or to reapply for membership in the TSCA for a
period of at least one calendar year from the date of suspension. Upon the
expiration of one calendar year, the suspended club or its principals may
reapply for registration, subject to Board approval. All requirements for
initial membership shall apply.
Article VII b Gaylen motioned to add the following to be voted on by the
membership. John seconded, motion passed. Host clubs not complying with
this fifteen (15) day requirement shall be assessed a penalty of $25.00
per month, until paid.
Article VII Corky motioned to strike this sentence because it was not in
the original By-Laws. Vance seconded, motion passed. provided they
notify the Secretary-Treasurer of their request, identifying their name
and the topic, which they wish to address, at least seventy-two hours
prior to an annual or special meeting for proper inclusion on the agenda
of the meeting
Article IX Mike made the motion to strike this paragraph because it was
never voted on by the membership. Jim seconded, motion passed. To
be a member in good standing with TSCA, each member club must also be a
member in good standing with the NSCA. All NSCA fees or dues are payable
by the member cub directly to the NSCA.
Article IX Jim motioned to retain original wording, Vance second (no vote
necessary). Motioned passed. The TSCA reserves the right to assess
set dues to its members on an annual basis.
and/or may assess dues through the use of a fee as described in ARTICLE X
below, to be collected at each registered shoot by the host club, to be
forwarded according to the provisions of ARTICLE VII (b) above.
The annual dues, if any, are payable in advance and only
those residents who have paid their annual dues shall be considered in
good standing. Payment of annual dues shall be made to the
Secretary-Treasurer and are due and payable prior to registration
of targets for target year.
Article X Vance motioned to strike because it wasn't voted on. Mike
second, motion passed. The host club shall comply with the
remittance provisions of ARTICLE VII (b) above
Article XI Jim motioned to bring the revised wording of Article XI for a
vote before the membership. Vance seconded, motion passed. The Annual
State Tournament will be awarded by the TSCA Board of Directors according
to the criteria set for the upcoming year. Beginning with the
Annual State Shoot in 2001, the Board of Directors will select
the host club and at least one alternate to host the State Shoot one year
in advance. (At the State Shoot in 2000, the Board of Directors
shall not select a host club for 2001 since it was chosen in 1999.)
Member clubs interested in hosting the State Shoot shall be required to
submit an Annual State Shoot Proposal/Bid outlining the costs, services,
accommodations, prizes and other pertinent information for the Board's
review and consideration. Any Proposal/Bid must be received by the
Secretary-Treasurer of the TSCA at least ten (10)
thirty (30) days prior to the Annual State Shoot meeting.
Any member club in good standing in the State of Texas that is capable of
setting at least two courses may submit its proposal to the TSCA Board of
Directors for consideration. To be chosen, a host club must clearly
identify its ability to promote sporting clays to the members of the TSCA
and advance the purposes and values of the TSCA and NSCA.
In the event the club scheduled to host the Annual State Tournament elects
not to hold the tournament or otherwise cannot fulfill the obligations set
forth in its proposal, the alternate club shall be granted the right of
first refusal to hold the Annual State Tournament. If the alternate club
elects not to hold the Annual State Tournament or otherwise cannot fulfill
the obligations required to host the State Tournament, the TSCA Board of
Directors shall award the year's Annual State Tournament, in their sole
and absolute discretion.
Article XIII. Gaylen motioned that the following wording be sent to the
membership for vote. Vance seconded, motion passed. Any member club
desiring to register a tournament with the NSCA shall make its application
through the Treasure of the TSCA in order that the date of said may be
recorded by the Treasure and the records of the TSCA be kept up to date.
Shoot dates at a special range owners meeting. Dates will be selected
by the following process. Clubs will pick in order descending number of
registered targets for a period of time as close to the target year as
possible for the Treasurer. Each club shall get one pick per round. Dates
will be approved provided they meet the zone exclusion rule and any other
rule as agreed upon by range owners and/or the TSCA Board of Directors.
If a club chooses a shoot date and then cancels that shoot written
notification to the TSCA Treasurer and the NSCA is required. It is the
sole responsibility to notify the shooters that the tournament has been
cancelled.
Article XVI Corky to strike registered letter to reflect current
technology. John seconded, motion passed. (needs to be voted on).
TSCA business, except amendments to the Constitution and By-Laws, by
sending a registered letter ballot on the subject to be voted upon.
Article XVII Vance motioned to revise the wording of the last sentence to
the following. The proposed amendment(s) will be presented to the
membership by ballot who are in attendance at the Annual State
Meeting and a majority vote will govern the decision to pass or
defeat the proposed amendment(s). Corky seconded, motion carried.
Article XIX Gaylen motioned to present the first line for vote by the
membership to conform to NSCA rules and delete the rest since it was never
voted on. Gwen second, motion passed.
The NSCA will annually select an NSCA All-State Team from Texas
according to the NSCA Rules & Regulations in effect at the time of the
selection.
The TSCA may annually select a TSCA All-State Team following the
selection of the NSCA All-State Team. No member or alternate of the NSCA
All-State Team may be considered as a member of the TSCA All-State Team.
The Texas All-State Team shall be determined by a special committee
appointed by the President, with guideline requirements established and
approved by the Board of Directors. To qualify for eligibility on the
Texas All-State Team, the minimum requirements shall be the same as
required by the NSCA guidelines for selection.
Plaques or other appropriate awards will be presented to the Texas select
All-State Teams at the Annual State Meeting.
Article XXII Jim motioned to present the revised wording of this article
to conform with NSCA. Steve seconded, motion passed.
ARTICLE XXII - PENALTIES / SUSPENSIONS:
In addition to the Suspension provisions set forth in Article VII
(b) above, the TSCA adopts and incorporates the
Penalties/Suspension provisions of the NSCA Rules & Regulations, both
current and as amended from time to time by the NSCA.
New Business:
Vance motioned to limit officer limits to two (2) two-year terms, as an
amendment to the by-laws. Brad seconded. Motion passed. End of By-Law
changes.
TSCA Wed Site revamped. Gaylen motioned to refer to committee. Jim
seconded. John took chairman of the committee and wanted Jim & Gaylen on
the committee.
Range owners meeting: Corky motioned to eliminate proxy at range owners
meeting, where by clubs must send their own representatives. Gaylen
seconded, motion passed.
Gaylen motioned to move range owners meeting from the NSCA Nationals date
to the TSCA shoot at National Shooting Center in July so that shoot dates
can be included in Sporting Clays magazine at an earlier date. Vance
seconded, motion carried.
The next meeting of the TSCA Board of Directors will be at 8:00 a.m.,
January 11, 2003. The location of the meeting will be the Drury Inn in
Austin, Texas.
Adjournment: Gaylen motioned to adjourn, Brad seconded, Motion carried.
Meeting adjourned.
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